Your event team,
from application to approved hours.
Keruja is catering staffing software for UK caterers and event teams. Recruit, prepare, schedule and track flexible staff in one place.Keruja is catering staffing software for UK caterers and event teams. Recruit, prepare, schedule and track flexible staff, without rebuilding the same workforce information at every stage.
Front of House, bar, kitchen and event staff. One staff record per person, connected across the events you run.
The event is one operation.
The information should be too.
A Saturday event with 24 shifts asks the same questions every time. Each answer probably lives somewhere already: a spreadsheet, an availability form, a message thread, a folder of certificates. They work well enough on their own. Somebody on your team still has to bring them together for every event.A Saturday event with 24 shifts asks the same questions every time. Each answer probably lives somewhere already: a spreadsheet, an availability form, a message thread, a folder of certificates. They work well enough on their own. Somebody on your team still has to bring them together for every event, and that job grows as you take on more work.
- 01Two people have still not confirmed
- 02A Front of House shift has nobody on it
- 03One certificate is waiting to be reviewed
- 04Someone drops out on the day of service
- 05Worked time needs approving after service
In Keruja these stay connected around the same person and the same event.
Build an event team that is genuinely ready.
Recruitment, training, required documents and contracts stay connected through the worker journey, so your team can see who is ready before placing them on an event.
Your recruitment pipeline. Missing or expired requirements block the assignment.
When you approve an applicant, you invite them into your staff records, where their contract and required documents are issued and collected.Your managers move candidates through the pipeline. When you approve an applicant, you invite them into your staff records, where their contract and the documents you require are issued and collected.
Staff the event, and see which positions still need someone.
The event holds its jobs, and each job holds its shifts. Availability, readiness and role sit next to the gap, so your event manager can fill it in the same view instead of asking around.
Keruja ranks suitable people using multi-factor matching. Keruja never places someone on a shift by itself: a placement happens when your team assigns, or when a worker accepts an offer you sent.
Know what actually happened during service.
Staff check in when they arrive and check out when they finish, or a manager records it for them. Your manager then reviews the worked time and approves it, so the record of the event is settled while it is still fresh.
A check-in and a check-out at the venue, with location recorded at those two moments only. No continuous tracking. QR pass mode per job, where it is enabled for your account. Approval is a human decision: your manager, or your client where you give them that role.
Get the week's payroll data ready without rebuilding it.
Approved worked time becomes a controlled payroll run that your team can review, lock and export: Draft, Locked, Exported.
Locking the run fixes the figures. Exporting produces a CSV for your payroll process.
Keruja prepares payroll data and exports it. Statutory payroll, payslips and payments stay with your payroll provider.
Everyone around the event sees their own part of it.
Events, jobs, shifts, readiness, worked time, rates and the payroll run.
Their offers, their shifts, their training and their own worked time.
The shifts at their event, the approvals awaiting them and a statement they can download.
This is the client view. Pay rates, gross pay and internal financial information stay inside your organisation.
Pay for active staff, not your whole roster.
Your staff roster is usually larger than the team you use in any given month. Full detail sits on the Pricing page.
Built for sensitive workforce data.
Role-based access, portal separation and an audit trail across the workforce record.
Small team. Serious operation.
If your business has fewer than 50 staff on its books in total, ask about Keruja's Small Business package, designed to make professional workforce management more accessible for independent caterers and growing event teams.
See how your event workforce would run in Keruja.
A personalised walkthrough focused on how your team recruits workers, staffs events and reviews worked time.