From applicant to shift-ready in one system
Build custom recruitment pipelines, embed application forms on your website, train new starters with video modules and quizzes, and onboard them straight into your staffing operations. No re-entry. No separate tools.
Included in every plan. No add-on fees.
How It Works
From first application to first shift
Candidates apply through your website
Embed one snippet on your careers page. Applications land in your pipeline, CV, documents and all. Secure and mobile-friendly.
Move applicants through custom stages
Define your own stages or use the defaults. Automation runs at each transition: emails, training assignment, team notifications or webhooks.
Train and assess with built-in modules
Assign video modules with quizzes. Candidates must pass before they can advance.
Approve and convert to staff
Approve with one click. Keruja creates the staff profile, issues the contract and collects compliance documents, ready for their first shift.
Capabilities
Everything you need to hire event staff
Custom pipeline stages
Define your own stages or use defaults. Automation hooks trigger at each transition: emails, training assignment, team notifications, or webhooks.
File scanning on uploads
Every upload goes through a file-scanning pipeline before it can be downloaded. Suspicious files are blocked by default, with admin override when needed.
Token-based onboarding
Applicants receive secure time-limited links for training and KYC enrolment. One-time use links with IP and device tracking.
Connected end-to-end
Approved applicants land in your staffing pool with right-to-work collected, contract issued and rate card set before their first shift.
Automated notifications
Branded email templates for every stage transition: application received, training started, quiz passed, approval, enrolment, and welcome.
Stale applicant alerts
Daily scheduled checks flag applications stuck in screening. Admins get email alerts so no candidate falls through the cracks.
Stage history and audit
Full transition history: who moved whom, when, and why. Exportable for compliance. GDPR-compliant with configurable retention.
Security & Compliance
Built-in protections for applicant data
- The application widget can only run on domains you approve
- Applications encrypted at rest (AES-256)
- Candidate data redacted 90 days after rejection (GDPR-oriented retention)
- Training activity logged (who watched, quiz attempts)
- Full approval history with timestamps
FAQ
Common questions
Yes. Add custom fields (text, dropdown, file upload) and set which fields are required.
They can retry (you set the number of attempts). If all attempts fail, they stay at that stage until a manager decides what to do.
Absolutely. The application widget works on any device: desktop, tablet, or mobile.
You receive email alerts for new applications, and they appear on your dashboard as they arrive.
See how your next event would run in Keruja.
A personalised walkthrough focused on how you currently recruit, staff and review worked time. Bring a real event and we will build it in Keruja on the call, with your jobs, your shifts and your rates.