Every document tracked, every expiry caught
Upload staff documents, set expiry dates, get automated reminders at 30, 7, and 1 day before expiry. Block non-compliant staff from shifts. Stay audit-ready without the spreadsheets.
Included in every plan. No add-on fees.
How It Works
From upload to audit-ready in three steps
Staff upload documents
Staff upload directly from their portal: RTW documents, DBS checks, food hygiene certs, training certificates, or any custom type you define. You review and approve before anything counts.
Get reminded before expiry
Automated email reminders at 30, 7, and 1 day before expiry, to both staff and admins. Admin digest emails summarise all upcoming expirations across your team.
Stay compliant automatically
Non-compliant staff are flagged, or hard-blocked from assignment, your choice per document type. Your compliance dashboard shows status across your entire team with green, amber, and red indicators.
Capabilities
Complete document compliance
Document upload and storage
RTW documents, DBS checks, food hygiene certificates, training certs, and custom document types. Encrypted at rest and stored in your compliance vault.
Automated expiry reminders
Staff and admins get email reminders at 30, 7, and 1 day before expiry by default, configurable per document type. Admin digests summarise upcoming expirations.
Warn or block, your choice
Set each document type to warn (so you can follow up) or hard-block. Blocking can apply at assignment, check-in, or timesheet approval, and checks both org-wide and client-specific rules.
Right to Work (UK) provisioning
One-click RTW setup provisions passport, visa/BRP, and share code document types with a legal confirmation workflow. RTW badges on the staff list, filterable by status, plus a register CSV export.
Client-specific compliance rules
Set document requirements per client. Staff assigned to that client must have the required documents verified before they can work.
CSV export for audits
Export compliance status, RTW register, and document histories as CSV. Ready for client reviews, audits, and regulatory inspections.
Client Rules
Different clients, different requirements
Some clients require DBS checks. Others need food hygiene certificates. Keruja lets you set compliance requirements per client, and blocks assignment when those documents are missing, without you having to remember.
Built for UK Compliance
Right to Work, DBS, and beyond
Keruja is built for UK staffing compliance from the ground up. Right to Work checks include legal confirmation checkboxes, check method selection, and a dedicated RTW register export. Client-specific requirements ensure your staff meet every client's standards.
Right to Work checks with legal confirmation
RTW review requires check method selection and legal confirmation before approval
Client-specific document requirements
Each client can require specific documents, enforced at assignment time
RTW register CSV export
Export a complete Right to Work register for Home Office compliance
Retention set per document type
30-365 days (90 by default), with scheduled deletion and a full audit trail
Further reading: Right to Work checks for temporary event staff in the UK
See how your next event would run in Keruja.
A personalised walkthrough focused on how you currently recruit, staff and review worked time. Bring a real event and we will build it in Keruja on the call, with your jobs, your shifts and your rates.